A smooth exhibition project starts before production. International and local exhibitors should align the floor plan, technical rules, brand assets, product requirements and installation schedule before the stand enters the workshop.
What matters most
- Confirm the exact stand number, dimensions and number of open sides from the organiser documentation.
- Collect technical requirements for electricity, rigging, maximum height, fire safety and build-up access.
- Approve the stand zoning: reception, product display, meeting area, storage and staff workspace.
- Prepare print-ready logos, brand colours, key messages and screen content before production deadlines.
Practical planning
Create one shared project folder with the floor plan, technical manual, logo files, product dimensions, contact persons and approval history.
Common mistakes to avoid
- Designing from an outdated floor plan.
- Forgetting storage or staff circulation.
- Sending final artwork after structural production has already started.
What to do next
If you are preparing for an exhibition in Baku, review our exhibition stand services and completed projects, then send the event name, stand size and deadline for a project estimate.